May 29 – June 2, 2018 • Minneapolis, Minnesota

Housing

Housing is now OPEN!
The Annual Meeting will be held at the Hyatt Regency Minneapolis (1300 Nicollet Mall, Minneapolis, MN 55403) and the Minneapolis Convention Center (1301 2nd Ave S, Minneapolis, MN 55403).  The Hyatt Regency Minneapolis is the headquarter hotel for the 2018 Annual Meeting. ACSM has negotiated discounted hotel rates at specific hotels for ACSM attendees and encourages all attendees to book within the room blocks. You must make your hotel reservation through Orchid Events. Hotel reservations are taken on a first-come, first-served, space available basis. Submit your request as soon as possible for the best opportunity of receiving your hotel choices.

STUDENT HOUSING COMING SOON!
Please Note: Student housing will be available by the end of the 2017 calendar year, and will be available at the University of Minnesota. The dorm rooms will be located on the University of Minnesota campus for less than $70 per night, and will include Wi-Fi access in each guestroom. Housing rates and room availability will be available by the end of 2017.

Housing Form: ACSM 2018 Housing Form
Housing Map: ACSM 2018 Housing Map

Deadline
All reservations must be received by April 27, 2018, to guarantee availability and conference rates.  After this date, reservations will be made based on availability and hotels may charge higher rates.

Ways to Book Hotel Reservations
Online
:             HOUSING LINK (for new reservation OR to modify or cancel an existing hotel reservation)
Telephone:      Agents available 7:00 a.m. to 6:00 p.m. Mountain Standard Time, Monday through Friday
Toll-free (US):     888-665-1367            International:     +1-801-505-5258
Print the Housing Form and fax or mail to Orchid.Events
Fax
:                 Fax completed forms to (801) 355-0250 (do not mail after faxing)
Mail:                Orchid.Events    175 S. West Temple, Suite 30, Salt Lake City, Utah 84101

Deposit
All reservation requests must be accompanied by a credit card guarantee or check equaling the amount of one night’s room & tax for each room reserved. If you wish to send a check deposit for your reservation it must be received by Orchid Events at least 45 days before your scheduled arrival date.

Acknowledgments
Orchid Events will send reservation acknowledgements within 24 hours via email if booked online or by telephone; fax and mail acknowledgements will be sent within 72 hours of receipt. If you do not receive your acknowledgement in this time frame, contact Orchid Events. You will not receive a written confirmation from the hotel.

Cancellations & Changes
Reservations cancelled after April 27, 2018 will be subject to a $30 processing fee for each room cancelled charged by Orchid Events. Deposit of one night’s room and tax will be forfeited entirely if cancellation occurs within 72 hours of arrival date.
Through May 22, 2018 changes and cancellations can be made online or by contacting Orchid Events via e-mail at help@orchid.events. After May 22, 2018, contact your hotel to make changes and/or cancellations.

Questions or Special Requests?
For questions or special requests, please contact Orchid Events at 888-665-1367 or e-mail help@orchid.events. Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.

Students
Are you looking to offset your housing costs? If so, please indicate your interest in room sharing when you register online.  Already registered? Please email meeting@acsm.org and we will add you to our roommate list. We will forward the complete list of potential roommates in mid-April for you to contact.